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Each method has advantages and drawback use the method that is most comfortable for you.

Some users create one Library and use multiple Groups to organize their references for various projects, while other users create a new Library for each project. The Library is the default organization level for EndNote, while Groups act as sub-folders within a Library for further organization of references. EndNote's Libraries and Library Groups allow users to sort and organize their imported references. Note: Make a back-up copy of the main library before merging libraries.Once EndNote has been downloaded, users must create a Library before they can import any references to EndNote. At Duplicates select Discard Duplicates.For Import Option ensure EndNote Libraryis selected.Click on Choose.and select the EndNote library you want to import.Open the EndNote library you want the references imported into.If someone other than the library editor wishes to contribute references to the library, these can be sent as a small EndNote library (emailed as a compressed library) & then merged with the original library. This approach minimises problems with EndNote & Word. To establish a shared network access, use the network's system of permissions to control the type of access allowed for users. They will periodically post the updated version on the network for all other users.This person will have full access to the library & grant all others read-only access.Assign one person responsibility for maintaining & updating the library at a different location.This allows users to perform searches, copy information to their documents and format their papers: However, multiple users can access the same library simultaneously as long as the library is set to Read Only or Locked status. EndNote will not allow more than one user at a time to edit the library. If you are collaborating at the same institution it is possible to set-up an EndNote library for shared network access.